• November 9, 2018: Release of LOI
• November 26, 2018: Due date for the LOI (11:59 pm PST)
• December 3, 2018: Release of invitations to submit a full Project/program Proposal
• December 7, 2018: Applicant info session (8:00 - 10:00 am) for RFP
• December 10, 2018: Release of RFP
• January 18, 2019: Due date for the full Project/program Proposal (11:59 pm PST)
• January 19 - March 1, 2019: Evaluations and site visits by 2018/19 student cohort
• End of March 2019: Announcement of grant recipients
• April 12, 2019 8:00 a.m. - 10:00 a.m. : Grantee Award Event - Location TBD
• Fall 2019: Mid-point review and introduction to new cohort, including site visits and evaluation of impact and financial status
• Spring 2020: Final review
• Summer 2020 and beyond: Continued communications
View the pdf version of our RFP
The RFP is now live!
All grant proposals must be made using our online submission procedure. To gain access to this procedure, you must first register an account with us. Once you have established an account, you may sign into our proposal submission site and begin the application process. Completing the application is not limited to one browser session. You may update the application as often as needed before the submission deadline by returning to the site and re-signing in.
If you have not yet created an account with us please Fill Out A Registration Form. Please register again if you signed up in previous years and have not registered yet this year.
Sign Into Our Proposal Site if you already have an account with us. Your username is the e-mail you used to register. Please contact Ryan Tokeshi at firstname.lastname@example.org if you have lost your password.
Should I report financials according to fiscal year end or calendar year end?
You should report based on your fiscal year end. For example, if your fiscal year begins in June of 2017 and ends in June of 2018, that span of time constitutes your 2018 financial information.
When you ask about recent challenges and successes, do those have to pertain to our specific program/project?
Not necessarily. These can be any examples of challenges and successes your organization as a whole has experienced. We are looking to deepen our understanding of how your organization responds to and overcomes adversity.
How much information about key personnel should I include? Are you asking for resumes?
We have intentionally phrased the prompt as “strengths that will facilitate the success of this project/ program” to broaden the horizons of this question. Rather than simply asking for a list of qualifications and degrees, we are interested in both tangible and intangible characteristics of these personnel that most bestow you with the confidence that they will execute the program/ project. Note that “key personnel” can extend beyond leadership and may include lower-level staff members or volunteers. Please include whoever is accountable for the execution of the project/ program. In terms of overall organization leadership, you will have a chance to describe these roles’ relation to your project/program in Narrative section C. Additionally, please note that in part 3 of the Attachments section, when we ask for an attachment of executives and board members, you need only to list these people.
How important is it to submit a video or brochures? If I don’t currently have those items, should I put them together?
The optional attachments of a promotional video or brochures are not a requirement. If your organization has a pre-existing promotional video or brochure you would like to share with us, we are happy to look at them. However, they are not a requisite for a strong application. Equity is one of our primary values and we understand that not all organizations have the time or resources to produce promotional materials. For this reason, these are purely optional attachments and will not be a deciding factor in our evaluation process.
What are NTEE codes and how do I know what mine is?
NTEE (National Taxonomy of Exempt Entities) codes are used by the IRS as a system to classify not-for-profit and other tax-exempt organizations. The system involves broad categories to describe the activities and goals of the organization. You can find your NTEE code on your organization’s GuideStar profile under the heading “Cause Area”.
What should I do if I have technical difficulties in completing my application?
If you encounter technical problems, please email us at: email@example.com. We have access to technical support through Willamette University throughout our Winter Break and will work together to address the issue in question. You may also reach out via email to request a phone number if you would prefer to speak to someone live.
What should I do if my organization is part of a larger organization?
Whenever possible, we are interested in the information most pertinent to your smaller organization. However if, for example, you only have financial information for the overarching organization, that is perfectly acceptable.
What should I expect from a site visit?
Site visits are intended to provide an open opportunity for our cohort to learn more about your organization and program/project. These are not meant to be intimidating experiences, but rather open discussions and ways to further our understanding of who you are. Any site visit would be coordinated well in advance and confirmed by all parties -- no surprise drop-ins, we promise! Please note that not all RFP applicants may be selected for site visits.
What are you looking for in our financial information?
We ask for financial data from the past three years both to evaluate your organization’s trends and to facilitate our learning as students. While numbers are important, we realize they are just one part of a larger picture. We examine financial information holistically and use this data to understand the story behind your organization. This is why we provide spaces for “explanation” next to 990 line items and provide an opportunity at the end of the RFP to offer additional comments. This is a space where you may choose to provide context as to your current financial health.
How will you evaluate the Proposals?
We are currently developing an evaluation process that will build on what we used in our LOI evaluation process. This process will include teams of at least three cohort members reviewing applications independently and using a standardized evaluation format. We take the development of a fair and unbiased evaluation process very seriously and are working hard to ensure there is consistency in how we review.